Owner or administration
One person receives vehicle issues, searches for slots and approves costs without a clear process.
FleetPoint for 3-10 vehicles
Small-fleet service without an internal fleet department
For companies where the owner, administration team or operations manager still handles service, claims, appointments and invoices manually. FleetPoint introduces one reporting channel and a simple cost-approval path.
Not sure where to start? Call: 536 736 745
Who it fits
The right moment to structure company vehicle service
With only a few vehicles, fleet chaos often looks like normal daily work: driver calls, delayed inspections, invoices that are hard to compare and no single vehicle history.
Drivers report through many channels
Phone, text message, direct workshop contact or a message to the owner - without one visible case status.
Vehicles should work, not wait
Service and repair appointments need to match company work, routes, customers and seasonality.
What we coordinate
One process instead of manual coordination of every case
Driver reports
A driver or fleet contact provides the vehicle data, symptom, location and expected timing.
Qualification and timing
We classify whether the case is service, claim, diagnostics, replacement mobility or inspection planning.
Cost approval
Scope and cost go to the nominated person before work starts, following the agreed decision threshold.
Summary after completion
The company receives what was done, what needs planning and what the costs relate to.
3-10 vehicle pilot
Start with 1-2 vehicles before committing to a full model
The pilot lets a small company test whether FleetPoint can remove driver reports, appointments, cost approvals and repair status follow-up from the owner or administration team.
One contact point
We agree who reports the vehicle, who approves the cost and how the repair status is returned.
First vehicle as a test
We can start from one case: service, diagnostics, a claim or a company-vehicle inspection.
Completion summary
After the repair the company gets what was done, what needs planning and what the costs relate to.
How we start
Qualification first, then the service model
- 1
Fleet description
Number of vehicles, vehicle types, locations, mileage and recurring issues.
- 2
Contact rules
We agree who may report vehicles and who approves costs before repair.
- 3
First cases
We can begin with one or two cases without a large contract at the start.
- 4
Recurring model
After the first cases, we structure a repeatable service and reporting model.
Decision checklist
10 questions that show whether a 3-10 vehicle fleet needs coordination
If most answers are yes, the company is probably losing time on manual vehicle follow-up instead of using one process for reporting, approvals and repair summaries.
Download the 3-10 vehicle checklist- 1 Does one person manually track service dates?
- 2 Do drivers report issues by phone or text message?
- 3 Are cost approvals scattered across email threads?
- 4 Does the owner still call workshops directly?
- 5 Is there no repair history per vehicle?
- 6 Can a car stand idle while nobody knows the repair status?
- 7 Are service costs analysed only after the invoice arrives?
- 8 Do claims and body repairs lack one coordinator?
- 9 Do tyres, air conditioning and inspections create seasonal chaos?
- 10 Is the fleet too large for manual control but too small for heavy CFM?
Qualification form
Let us check whether FleetPoint fits your company
A long brief is not needed. A few details are enough to assess scope, priority and the best first contact path.
What to include in the request
- how many vehicles the company has and what types they are
- where the vehicles usually work: Gdańsk, Gdynia, Sopot, Kashubia or routes
- who approves repair costs and invoices
- whether the issue is service, claims, downtime, reporting or driver communication
Do we need exactly 3-10 vehicles?
No. This page describes the most common small-fleet model. If your company has fewer or more vehicles, we define the scope individually.
Can we start without a permanent agreement?
Yes. The first report or a short pilot can be used to test the process before a recurring service model is agreed.
Does FleetPoint repair the vehicles itself?
FleetPoint coordinates the case. The main service base is eCarService, while verified partners are used when location, timing or specialization requires it.